It’s worth noting many of these integrate with each other and other Microsoft 365 apps such as Teams and Power Automate. Here are seven applications and services that will help you to manage a project using Microsoft 365. While you can easily email Word documents and Excel spreadsheets back and forth between everyone working on the project, these programs won’t help you keep track of which docs are done and which spreadsheets still need to be edited. You’ll most likely need all of those to complete your project, but none of them are really right for managing the project itself.Ī project is a collaboration of work between different people or groups with a common aim. You’re already familiar with the core products in the Microsoft 365 suite: Word, Excel, and PowerPoint.
It looks like a Microsoft 365 project may be in your future. Large or small, we know you’ll want to do your best and help your team to succeed. For each of your slides, just click Refresh data on the Office Timeline ribbon and follow the simple Refresh steps to quickly update your PowerPoint timelines.Even if you aren’t a certified PMP and have no training as a professional Project Manager, sooner or later you will be called upon to manage a project at work. This means that you can update them all effortlessly whenever your MS Project data changes. Since all of the Focused timelines were created by duplicating the High-Level slide imported from Project, they’ll all remain linked to your original. Here’s what our plan looks like broken up into separate visuals: Repeat until you finish splitting all your Project data across multiple slides. Once done, go back to your High-Level timeline, duplicate the slide again to create your second Focused timeline, and delete all items you don’t need here. In our example, we’ll keep just some of the timescale milestones and the “Plan” swimlane. With this new slide selected, click Edit Data on the Office Timeline ribbon.įrom the Edit Data window, delete all items you don’t need on this Focused timeline. Here is where you’ll keep the first set of data you want to showcase. The duplicate slide will become one of your “Focused” timelines. Just right-click its corresponding thumbnail on the left side of the screen and select “Duplicate Slide” from the menu that pops up. Import all the tasks and milestones you’ll need from MS Project into PowerPoint using the Office Timeline add-in.Ĭustomize the resulting timeline as you wish (we’ll call it the High-Level timeline), and then duplicate the entire slide.
When your MS Project data is too complex to fit on a single slide or you wish to showcase some of your tasks and milestones on separate (focused) timelines, you can easily split your Project plan across multiple slides with Office Timeline.
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